Amendment, Cancellation and Refund Policy
Amendment, Cancellation, and Refund Policy Your purchase does not automatically guarantee a reservation. Your purchase will be confirmed via email within one to two business days. The cancellation fee policy will take effect once we submit your reservation. If your purchase cannot be confirmed for any reason, we will fully refund your purchase without any additional charges. We recommend each customer read and review the cancellation policy and consider purchasing a Travel Insurance policy.
Amendment Policy
- Amendments to the itinerary cannot be made after tour departure.
- Changes to the itinerary before departure may be subject to new rates.
- Any amendment should be communicated via email to sales@rutressafaris.com
Refund Policy
What CAN be Refunded:
- Some tours may require a minimum number of travelers to operate. The affected traveler will be fully refunded or may choose a similar tour product as a substitute. Should this occur, it would be under very rare circumstances.
- Please note that the product substitute chosen by the traveler may be more expensive than the original product and therefore may be subject to an additional cost.
- Any additional refunds based on extenuating circumstances will depend on the individual circumstance.
What CAN NOT be Refunded
- All hotel and tour schedules are arranged ahead of time. Any person failing to appear on the day of departure will not be refunded.
- No refund will be given for any portions of the tour unused by the traveler after tour departure regardless of circumstances.
- Airfare is completely non-refundable and non-changeable for tours when airfare is included in the final price.
- Hotel extensions and Instant Confirmation products (admission tickets, city passes, etc.) cannot be exchanged or refunded once confirmed.
Cancellation Policy
The Cancellation Policies listed below apply to all reservations unless the tour booked has specific rates or fees listed under “Special Notes.” Please carefully review the “Special Notes” of your tour prior to booking. Please know that Rutres Safaris will always adhere to individual tour policies when applicable.
Cancellation Made Within Refund Policy
- 0 – 10 days prior to departure Any amount paid is non-refundable.
- 10 days – 1 Year prior to departure A credit note, valid for one year and equal to the amount paid, will be issued with no cancellation charges.
- More than 1 year prior to the date of departure The full amount paid will be refunded less 3.5% transaction charges
Credit Note
Credit Notes are Valid for 1 year from the issue date. Credit notes are transferrable. Please note that the tour substitute chosen by the traveler may be more expensive than the original tour and therefore may be subject to an additional cost. The validity period of the credit note can be extended beyond one year if the exact travel dates are communicated before the expiration of the initial one-year period from the cancellation date.
How to Cancel a Reservation We will process your cancellation/refund request within one to seven business days. We will NOT acknowledge any verbal / over-the-phone request or voicemail. Verbally speaking with our customer service representatives without email will not guarantee that your cancellation has been processed or acknowledged. Please make sure to email us for cancellation requests with your reservation number on.